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Rules and
Regulations
for the Civil Service Commission
Table of Contents
Chapter 11. Notices of Appointment
APPT-1A
Notice of Appointment
Written Examination Administrator
Dear :
This letter confirms your appointment as administrator
of the written examination in the civil service testing
for the position of with the
Gettysburg Police Dept.
Enclosed is a copy of the relevant portion of the
Boroughs Civil Service Rules and Regulations and a copy of
the Commission's statement of instructions and rules for
conducting the written examination. Please contact me if
you have any questions concerning your duties.
Very truly yours,
Secretary
Gettysburg Borough
APPT-1B
Civil Service Commission of
Gettysburg, PA.
Statement of Instructions and Rules for Conducting
fthe Written Examination for the Position of
The examiner should obtain a test developed by a
professional testing service according to accepted
professional standards.
The examiner should secure the services of a
professional testing agency to score the examination.
The examiner should inform the candidates of the length
of the examination, and the rules for the examination.
The examiner should maintain the security of the test
materials at all times.
All candidates should identify themselves to the
examiner before the examination begins.
Before the examination, the examiner should make an
announcement that includes the following:
" The time the examination begins and ends.
" The number of questions on the examination.
" What each examinee is permitted to have in his or her
possession, e.g., calculators, dictionaries, etc.
" How the test is scored.
" When and how the candidates will be notified of the
results.
" Procedures for leaving the room during the
examination.
" Regulations regarding smoking.
" Procedures to follow after finishing the examination.
After the examination, the examiner should collect the
examinations and the answer sheets, and promptly mail the
answer sheets to the professional testing agency for
scoring.
The examiner should promptly report the results of the
examination to the Commission.
APPT-2
Form of Notice of Appointment
Oral Examination Administrator
Dear :
This confirms your appointment to conduct the oral
examination part of the Gettysburg Borough police Civil
Service Examination for the position of
. I have enclosed a copy of the
relevant portion of the Borough Civil Service Rules and
Regulations. The oral examination will take place on at .
Please confirm, in writing, your charges for performing
this service.
Please send your future report to me in a sealed
envelope at the above address.
Please call me at if you have any
questions concerning the oral examination or your duties.
Very truly yours,
Secretary
Gettysburg Borough
APPT-3A
Notice of Appointment
Polygraph Examiner
Dear :
This confirms your appointment to perform polygraph
examinations as part of the Gettysburg police Civil
Service Examination for the position of
. Enclosed is a copy of the relevant
portion of the Borough's Civil Service Rules and
Regulations, and a copy of the Commission's form on which
you should state whether you have concluded that any
applicant's responses to his personal data questionnaire
were deceptive. Please note that the report of each
examination must be submitted to the Commission within
five (5) days of each examination.
You are specifically directed, therefore, to confine
your examination to matters addressed on each applicant's
personal data questionnaire. A copy of all completed
personal data questionnaires are enclosed for your review.
Also enclosed is a copy of the release form signed by
all candidates who are scheduled to take the polygraph
examination. This confirms that you have agreed not to
request that candidates sign any additional release forms.
Please send your future report to me in a sealed
envelope at the above address.
Please call me at if you have any
questions concerning the polygraph examination or your
duties.
Very truly yours,
Secretary
Gettysburg Borough
APPT-3B
Report of Polygraph Examiner
MEMORANDUM
TO:
FROM: Secretary, Gettysburg
Civil Service Commission
RE: Report Form for Candidates for Position of
DATE:
Please fill out this form completely for each candidate
and return it to me within five (5) days of the date of
each examination for each candidate. Use an additional
sheet(s) of paper if necessary.
Candidate's Name:
Date of Examination:
Did you conclude that any of the candidate's responses
to questions based on the candidate's Personal Data
Questionnaire were deceptive?
Yes No
If deception was indicated, please indicate on which inquiries the candidate appeared to be deceptive.
Signed
Date
APPT-4A
Form of Notice of Appointment
Physical Agility Examination Administrator
Dear :
This confirms your appointment to conduct the physical
agility examination section of the Gettysburg police Civil
Service Examination for the position of
. I have enclosed a copy of the
relevant portion of the Borough Civil Service Rules and
Regulations. The physical agility examination will take
place on at
.
Please send your future report to me in a sealed
envelope at the above address.
Please call me at if you have any
questions concerning the physical agility examination or
duties.
Very truly yours,
Secretary
Gettysburg Borough
APPT-4B
Report of Physical Agility Examiner
MEMORANDUM
TO:
FROM: Secretary, Gettysburg
Civil Service Commission
RE: Report Form for Candidates for Position of
DATE:
Please fill out this form completely for each candidate
and return it to me within fifteen (15) days of the date
of the examination for each candidate. Use an additional
sheet(s) of paper if necessary.
Candidate's Name:
Date of Examination:
Tests Conducted:
Results of Each Test:
Please indicate on what aspects of the physical agility
tests the applicant was unable to successfully complete.
Additionally, please provide any anecdotal information
that would help the Commission better understand why the
candidate failed to complete that portion of the physical
agility examination.
Signed
Date
APPT-5A
Notice of Appointment
Medical Examiner
Dear :
This confirms your appointment to perform medical
examinations as part of the Gettysburg police Civil
Service Examination for the position of
.
Enclosed are a copy of the Gettysburg Civil Service
Rules and Regulations relevant to that part of the
examination, and the Commission's medical evaluation form
and the essential duties of the position for
.
Please note the Rules require that you submit a report
on each candidate within fifteen (15) days of the date of
each examination. Also note that if you deem a candidate
unfit for performance of the duties of because of any medical
condition, you must give a statement of your reasons on
the form.
Please send your future report to me in a sealed
envelope at the above address.
Please call me at if you have any
questions.
Very truly yours,
Secretary
Gettysburg Borough
APPT-5B
Report of Medical Examiner
MEMORANDUM
TO:
FROM: Secretary, Gettysburg
Civil Service Commission
RE: Report Form for Candidates for Position of
DATE:
Please fill out this form completely for each candidate
and return it to me within fifteen (15) days of the date
of the examination for each candidate. Use an additional
sheet(s) of paper if necessary.
Candidate's Name:
Date of Examination:
Tests Conducted:
Results of Each Test:
Please indicate on what aspects of the medical exam the
applicant was unable to successfully complete.
Additionally, please provide any anecdotal information
that would help the Commission better understand why the
candidate failed to complete that portion of the
examination. :
Signed
Date
APPT-6A
Notice of Appointment
Psychological Examiner
Dear :
This confirms your appointment to perform psychological
examinations as part of the Gettysburg police Civil
Service Examination for the position of
. Enclosed is a copy of the
Gettysburg's Civil Service Rules and Regulations relevant
to that part of the examination, the Commission's
psychological evaluation form and the essential duties of
the position.
Please note that the Rules require that you submit a
report on each candidate within fifteen (15) days of the
date of each examination. Please also note that if you
deem a candidate unfit for performance of the duties of because of any psychological
defect, you must give a statement of your reasons on the
form.
Please send your future report to me in a sealed
envelope at the above address.
Please call me at if you have any
questions.
Very truly yours,
Secretary
Gettysburg Borough
APPT-6B
Report of Psychological Examiner
MEMORANDUM
TO:
FROM: Secretary, Gettysburg
Civil Service Commission
RE: Report Form for Candidates for Position of
DATE:
Please fill out this form completely for each candidate
and return it to me within fifteen (15) days of the date
of the examination for each candidate. Use an additional
sheet(s) of paper if necessary.
Candidate's Name:
Date of Examination:
Tests Conducted:
Results of Each Test:
Please indicate on what aspects of the psychological
exam the applicant was unable to successfully complete.
Additionally, please provide any anecdotal information
that would help the Commission better understand why the
candidate failed to complete that portion of the
examination.
Signed
Date
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